Östersund Municipality - AI-Driven Co-creation for Municipal Efficiency

The idea generation already started before the workshop when links were sent out to the participants who contributed in advance to the basis that would be further developed during the workshop.After a short introduction to the day, the idea generation continued where each participant was asked to submit 7-8 ideas. Then the facilitators asked provocative questions to get the creativity flowing, such as: "If laws did not exist, what would we do?" and "If we lost a third of our staff, what would we do?".As participants had already started generating ideas in advance, less time was spent coming up with ideas when the group met and more time could be spent on discussions and co-creation.The first step in co-creation was for participants to go through the list of contributions and like the ideas they agreed with. Based on the collected ideas, Voceans AI was able to identify 4 categories. Participants then liked 2 ideas from each category which led to a prioritization list for each category. The participants were divided into 4 groups and each group was assigned by the facilitators one of the most liked ideas from each category. They co-created around these ideas leading to 4 refined solutions for each category.Finally, Vocean's AI, Copilot, was used to produce a report. This AI report was then used as a basis for further work on the proposed solutions.The engagement during the workshop was great. In total, more than 100 ideas were collected, which were reduced to the 4 refined solutions for each category. In the survey sent out afterwards, several of the participants described the occasion as fun, creative and inspiring, as well as a relief to avoid the documentation work afterwards.